PRIVACY POLICY FOR MASSACHUSETTS CULTURAL COUNCIL'S LOCAL CULTURAL COUNCIL WEB SITE

Welcome to the Massachusetts Cultural Council's ("MCC"/"we"/"us"/"our") Local Cultural Council ("LCC") web site ("site"). This site has been developed by the MCC in conjunction with its network of local cultural council participants. This policy covers how we use and treat personal information collected and received through use of this web site by LCC members and/or applicants to the LCC Program ("LCC"/"you"/"users"). Upon reading this privacy policy, you will know this site's privacy practices, including:

  1. What personally identifiable information is collected from you through your use of this site and how this is done;
  2. How your information will be used;
  3. With whom the information may be shared or disseminated, and under what circumstances this can occur;
  4. The type of security procedures that are in place to protect against the loss, misuse, alteration, or unintentional destruction of your information;
  5. How you can access and correct any inaccuracies in the information collected about you; and
  6. Who to contact if you have any questions regarding this Privacy Policy and use of your information.
General Privacy Considerations
We take your privacy concerns seriously. The MCC takes reasonable precautions and makes reasonable efforts to protect your privacy. We cannot, however, guarantee absolute privacy. As the MCC is a publicly-funded state agency, information provided by you to the MCC through use of this site may be made available to members of the public pursuant to laws such as the Massachusetts Public Records Law, M.G.L. Chapter 66, section 10 as described below. Based on this Policy, you can make an informed choice as to the information you wish to share with us and your use of this site. This Policy does not apply to the privacy practices of other state agencies or their employees. Web sites operated by other agencies may have different practices in effect and any inquiries regarding these other practices must be directed to the appropriate agency. We will not answer any inquiries about another agency's privacy policy or practices.

What Information We Collect and How We Do It
Information on this site can be collected in two ways: (1) Information that is knowingly and voluntarily input into the system directly by you in response to particular prompts or fields; and (2) information that is collected automatically. Information is collected at various points throughout this site.

Some of the information that is collected is "personally identifiable." We use the term "personally identifiable information" to mean any type of information which could reasonably be utilized to identify you, the user of this web site. Examples of personally identifiable information include your name, address, and e-mail address, or any combination thereof. Pursuant to the Fair Information Practices Act, Chapter 66A, Section 2(l), we do not collect or maintain more personally identifiable information than is reasonably necessary for the performance of the MCC's statutory functions or for the operation of this site. Additional protection may also be found in Executive Order Number 412. Specifically, this site collects the following personally identifiable information provided by you in response to particular prompts or fields: (1) Name; (2) Address (Street, City, and Zip Code); (3) Phone Number (Primary and Secondary); and (4) E-Mail Address.

The transmission of an e-mail voluntarily initiated by you to us can also transmit personally identifiable information about you. Your e-mail address can be considered personally identifiable in some instances (i.e., "JohnADoe@Yahoo.com"). Moreover, if you include your name, telephone number, and other information in the body of the e-mail, this information is personally identifiable. You should not send personally identifiable information through this web site via unencrypted e-mail, particularly information that you deem to be sensitive or confidential. Also, this information could be disclosed in certain circumstances.

The automatic collection of information refers to information collected from you that does not require you to knowingly and intentionally provide information in response to particular fields or prompts. For example, this site uses "cookies." A cookie is a small text file automatically placed on your computer's web browser that is used to recognize users who have previously visited the site. Presently, we use cookies as a convenience to users to maintain your preferences from session-to-session without having you re-enter all of your information every time you use the site. In general, these cookies are either persistent and may reside on your computer for up to six (6) months after you have last accessed the site (or until you delete or otherwise dispose of them), or on a temporary basis. For example, a site may use temporary cookies called "session cookies," which are stored in memory for a single user session with the site and are deleted as soon as the user's browser is shut down. This site uses both persistent and session cookies when storing certain information. These cookies do not store personally identifiable information for non-MCC users.

We also automatically collect your "Internet protocol" ("IP") address. An IP address is a unique series of numbers that identifies each computer connected to the Internet. An IP address can be used to provide information such as the date and time of a user's visit, the availability of certain requested files, the popularity of various web site functions, and the amount of information transmitted to each user from a site. Presently, we use your IP address to address the frequency of your visits to this site and to determine the frequency with which certain pages and functions of the site are accessed. This will allow us to improve the site's functionality and ease of use. As a particular computer is identified, rather than identifying a particular user, no personally identifiable information is disclosed. We will not routinely attempt to match your particular IP address to your personally identifiable information, except in certain situations as explained in our Terms and Conditions of Use, which is hereby incorporated by reference.

How We Use Your Information
Pursuant to the Fair Information Practices Act, M.G.L. Chapter 66A, Section 2(l), we do not collect or maintain more personally identifiable information than is reasonably necessary for the performance of the MCC's statutory functions or for the operation of this site. Additional protection may also be found in Executive Order Number 412. This information will be used to assist LCCs in administering the LCC Program, which includes, but is not limited to: (1) generating reports to the legislature, the media, and the general public about the issuance of grants and the decision-making process; (2) assessing of grant applications; (3) providing information to the MCC about how LCC monies are spent and/or granted; (4) monitoring and recording of member and voting lists and history; and (5) notifying users, members, and applicants about official MCC or LCC matters.

All information collected at this site is stored in our database for an indefinite period of time. We may supplement the information collected at this web site with information from our own database and other MCC sources to produce reports for the legislature consistent with our statutory mandate and to fulfill any requests made pursuant to the Massachusetts Public Records Law, M.G.L. Chapter 66.

We will not routinely attempt to match your personally identifiable information to your usage of the site or to other information in our possession, except in certain situations as explained in our Terms and Conditions of Use, which is hereby incorporated by reference.

Dissemination of Your Personally Identifiable Information
We do not sell or license any personally identifiable information we collect from you when using this site to any party. However, once personally identifiable information is collected through your use of this site, its dissemination becomes subject to certain laws and policies, including, but not limited to, the Massachusetts Public Records Law, M.G.L. Chapter 66; the Fair Information Practices Act, M.G.L. Chapter 66A; and Executive Order Number 412. Consequently, any of your personally identifiable information sent to or generated by this site could be disseminated to the public in response to an official public records request. We also have certain disclosure obligations to the federal government due to Our involvement with the National Endowment for the Arts. In addition, any of the information that is submitted by, or collected from you will be disclosed to employees or officials of, or those under contract to, the Commonwealth of Massachusetts who have a "need to know" such information for purposes of fulfilling their job responsibilities, legal obligations, or for rendering assistance to you. In some instances, we may provide the information submitted by you via e-mail to the person or company that is the subject of your inquiry, or to a government agency responsible for the matters referred to in your communication.

Web Site Security
We attempt to protect your personally identifiable information by utilizing reasonable security measures to prevent loss, misuse, alteration, or unintentional destruction. We also use software programs to monitor network traffic in an effort to identify unauthorized attempts to upload, change, delete, or otherwise cause damage to this web site or to the information collected thereby.

Accessing and Correcting Your Information
At any time, you may access your own personally identifiable information that you intentionally input into this site. If you find that your information is inaccurate, incomplete, or out-of-date, you may correct and modify your information. The Massachusetts Public Records Law, M.G.L. Chapter 66 and the Fair Information Practices Act, M.G.L. Chapter 66A provides certain rights to you when you want to obtain your information in our records. To learn more about these rights, please click on the above references to these laws.

Children's Information
We do not actively market, target, or direct our efforts to, or knowingly collect personally identifiable information from, children under the age of thirteen (13) years.

Third Party Service Providers and Vendors
MCC contracts with third party service providers and vendors to assist us in hosting this site and managing certain functions of its operation and functionality in order to enhance your use of our site. These third party service providers include: (1) HostGator to host our site; and (2) PatronMail, to manage our e-mail services. We only provide third party service providers with our information so that it may perform its services in operating this site. Please contact us directly if you would like to know whether we presently utilize the services of any other service provider or vendor not listed here. We reserve the right to add or change service providers or vendors at any time in our sole discretion.

Some of our providers such as PatronMail, may have required you to provide personally identifiable information in order to receive e-mail from us. In addition, PatronMail may have been provided with your personally identifiable information from us when you enrolled to receive e-mails from the MCC. Please note that while you may opt-out of receiving our e-mails or discontinue using our service altogether, PatronMail and other vendors may still continue to retain your personally identifiable information.

If You have any questions about HostGator's or PatronMail's privacy or other business practices, please review their privacy policies at www.hostgator.com and www.patronmail.com or contact each of the companies directly. Please note that by visiting these sites, a persistent or temporary cookie or other tracking application may be placed on Your web browser which could be used to analyze Your usage of that particular site.

Policy Revisions
We have the right, at any time and without notice, to modify the terms of this Policy. Any revisions made to this Policy will take effect immediately upon its posting to our site. Any information collected under the current Policy will remain subject to those terms and conditions. Your access to or use of the site after the date such amended Policy is posted or added shall be deemed to constitute your acceptance of the amended Policy. No modification made by you shall be binding upon us unless it is made in writing and signed by us.

Links to Other Web Sites
This site may contain hypertext link to other web sites. We are not responsible or liable for the content, transmissions, or privacy practices of such sites. Any questions that you may have regarding another site's content, transmissions, or privacy practices must be directed to the appropriate party at that site. If the link is provided by a user or other third party in those areas of our site where outside content can be posted, you may also direct your questions to the party that provided the link, if possible.

Contact Information
For any questions about this privacy policy or our information collection and dissemination practices, please contact dawn.heinen@art.state.ma.us.


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